On Friday, February 7, 2020, Living Word will host Night to Shine, sponsored by the Tim Tebow Foundation. Night to Shine is an unforgettable prom night experience, centered on God’s love, for people with special needs, ages 14 and older. Now in its sixth year, this event has annually celebrated thousands of people with special needs all over the world on the Friday before Valentine’s Day!
WE NEED VOLUNTEERS FOR THE FOLLOWING:
Buddy – Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation. We recommend volunteer buddies be at least 16 years old.
Activities Team – Set up and participate in any additional activities, including karaoke, with the guests. Encourage them and maintain a fun atmosphere. Set-Up Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need and the best possible event layout is in place.
Bathroom Attendant team– Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their parent or caregiver for assistance.
Buddy Check-In team – Greet buddies, give them their name tags or lanyards and direct them to their team leader for a pre event meeting on ensuring their assigned honored guest has the best prom experience possible.
Coat/purse Check Team– Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.
Dance Floor Team – Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance and engage with them.
Floaters Team – Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed.
Florist – Help make corsages and boutonnieres for our guests. A corsage or boutonniere will help each of your guests feel prom ready.
Flowers Team – Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers.
Food Prep Team – Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.
Food Service Team – Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.
Gift Giveaway Team – Manage gifts and help each guest collect their favors to take home.
Guest Registration Team – Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have.
Hair, Make-Up & Shoe Shine Team – Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and make them feel special.
Vehicle Support Team – Assist in limo services throughout the night. Help organize guests and their buddy in a line to enjoy a limo ride. Many of our guests may use wheelchairs, so additional assistance may be required. Parking – Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.
First Aid Assist – Assist our professional EMT in helping him do his job effectively .
Paparazzi Team – Take photographs and treat honored guests like celebrities and VIPs. Assist and announce guests as they make their way down the red carpet, manage flow and traffic and cheer them on to make them feel welcomed.
Respite Room – Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.
Sensory Room – Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time.
Tear Down – Take down decorations, tables, chairs, etc. and clean up the event space.
Volunteer Check-in – Greet volunteers, give them their nametags or lanyards and direct them to their team leaders.